🎪 QUAVARA EVENT CENTER · INTAKE

Tell us about your event

One questionnaire for everything from an always-open family room to a full stage production. It only asks what fits your answers — and your agreement writes itself beside you as you go. One form, your contract, no surprises.

Stuck on anything, or just not sure what fits your event? Your booking agent is your guide — reach out any time and they'll walk it through with you.

First, the quick ones

Mostly yes or no. These decide which questions you'll see — nothing irrelevant will appear.

What kind of event is this? *

Will it sell tickets? *

Public or private? *

Is there a live in-person audience too? *

Full staged production — rehearsal, crew, run-of-show? *

The event

Event name * — what attendees will see

Event description * — what it is, who it's for, what to expect

Category *

Host email on the booking *

Presenting language(s) *

Audience languages expected — best guess is fine

Names & special terms — people, places, scripture or product terms that must land exactly right in every language

Where is your audience, mostly? — countries or regions; helps us serve them best

Content rating *

Any accessibility needs to plan for? — optional; live captions in every language are already built in

Will minors (under 18) appear on camera or on stage? * — e.g. a birthday party, a kids' recital, a family event

Date & schedule

Event timezone * — where the event happens (not necessarily where you're sitting)

Date & time * — in the event's timezone

Duration — minutes

How long is the run? *

How do tickets work across the run? *

Date & time (local)	Minutes

Size & tickets

Expected attendance * — sets the seat cap, sizes your room

Ticket price (USD) * — minimum $20

Will any attendance be comped? * — guests admitted free while everyone else buys a ticket

List each comped guest — they'll receive their ticket by email, no charge, and they count against your seat cap.

Name	Email	Phone

Estimated deposit to lock your date(s): $45 — enter attendance to set your seat cap

Minimum $45, scaling at 10% of your expected gross, rounded to $10 — a fraction of a physical venue's 25–50% hire deposit, because your ticket revenue is also safeguarded in escrow until you deliver. One deposit covers the entire run. Every ticket is serial-coded to its specific date — admission only to the date purchased. The deposit caps the room at the attendance you enter; the server confirms the exact figure at booking.

Who's on stage

Every presenter gets speaking rights preset — no mid-show scrambling. Every live performer verifies their age on their own Quavara account before showtime.

Name	Role	Speaks in	Joining from	Email	QCID (if any)

Is this a cast, ensemble, or act? *

Every participant must be listed before the show begins — each verifies age on their own account (QCID links existing members; the email invites newcomers). This roster also builds your closing credit roll.

Participant	Role / part	Email	QCID (if any)

Run a credit roll at the end?

Age verification — I understand every live performer confirms their age (18+, or with verified guardian consent) through their own Quavara account before going on stage. *

The Room Controller. The person filling out this form is often NOT the person at the Quavara controls on show night — a busy production manager usually hands this to a dedicated operator. Name that specific person now: the room is set up FOR them, they hold the controls during the live event, and they attend the rehearsal. One name, no show-night confusion.

Room Controller — name *

Their email * — account invite goes here if they're new

Their phone * — reachable during the event

Their QCID — if they already have a Quavara account

Production crew & connections

Your stage crew is your world — costume, makeup, lighting, grips are yours entirely. Quavara needs the audio/video path into the room, and everyone working the backend of the production.

Soundboard / mixer in the chain? *

How does audio reach the streaming device? *

Who runs the live feed on your end? * — if it's not the person(s) on stage or mic'd up, name the person at the controls

Everyone on the production backend gets backstage access — the behind-the-scenes right-hand panel. If they already have a Quavara account, their QCID links them instantly; otherwise the email receives an account invite before rehearsal.

Name	Backend role	Email	Phone	QCID (if they have one)

Any other A/V connections in play? — second camera feed, house PA, translation booth, in-ear monitors…

Run of show

The minute-by-minute plan. Rough is fine — it becomes the cue sheet you rehearse against.

Time (from start)	Segment	Who's on

Doors open — minutes before start

— FOR INTERNAL USE ONLY · BELOW THIS LINE —

Booking agent

Agent name / code

Agent notes

Quavara · Rise Solutions LLC · One form, every kind of event, every language.

DRAFT

Quavara event agreement

Quavara · Rise Solutions LLC — assembled live from your answers

1. Your room

your room — its purpose — owned by you, always prepped and ready. You may go live at any moment, no per-event paperwork, with access set to your chosen circle.

2. Languages

You speak in your language; Quavara delivers you live to each listener in their own.

1. The event

your event — described on your booking — hosted by you, on the scheduled date(s). Presented in your language, delivered live to each attendee in their own language by Quavara, and listed per your visibility choice.

2. The venue

Held before a live audience at your venue (location), with Quavara carrying the event to the wider world. The house A/V picture (connections) is confirmed at the tech check.

3. Stage & production

Your production crew — staging, wardrobe, lighting, and all house matters — remains entirely yours. The room is set up for and controlled by your named Room Controller — the one person in charge of the Quavara room during the live event, the live feed on your end is run by your operator, and Quavara's responsibility begins where your audio enters the room (your audio path). Quavara covers translation, delivery, and the room itself. The event is recorded and ticket-holders may replay it — performer consent confirmed on this form. The event is recorded; ticket-holders receive the replay, and anyone else may purchase it for the replay price — replay revenue rides the same safeguarded rhythm as ticket revenue. Performer consent confirmed on this form. The event is live-only; no recording is made.

3b. Your toolbox

Your room comes preset with: your chosen tools — in place before rehearsal, and your team trained on each via your chosen method.

4. Cast & credits

All listed participants are named before the show begins. Every live performer confirms their age through their own Quavara account before taking the stage. A credit roll honors the full cast at close.

5. Rehearsal commitment

Your Room Controller (named above) and named crew (to be named) will attend a full rehearsal 24–48 hours before the event and a final tech check 45 minutes before going live. Events that rehearse, deliver.

6. The pre-show

Host-provided pre-show recordings play with the host warranting all public-performance rights. Host promotional messaging in the waiting room is billed additionally per the rate card. Ambient pre-show music joins when the licensed library launches. Quavara may briefly introduce itself to the waiting audience.

6b. Mature content — conditional allowance

This event carries mature content declared as your declared nature. Allowance is conditional: admission is restricted to verified adults with content advisories shown; the separate Mature Content Agreement — explicitly stating permitted and prohibited material — is countersigned before the event; and the broadcast may be ended if content departs from the declaration on file.

7. Continuity

If the presenter drops, the agreed plan is: your continuity plan. Day-of contact: your phone.

8. Deposit, tickets & payment

From your booking: the date-lock deposit of the computed amount (minimum $45, scaling at 10% of expected gross), the seat cap it sets (your expected attendance), and ticket revenue held until the event completes plus thirty days, paid the 1st of the month. One deposit locks the entire run; every ticket is serial-coded to its specific date and admits only to that date. Your comped guests are admitted free by emailed ticket and count against the seat cap.

9. Terms

Standard Quavara hosting terms apply — you sign your own Terms of Service and age confirmation; refund and no-show policy per the hosting terms.

Host signature — e-sign activates when your final agreement is issued

Date

⚖️ Draft preview — not yet an offer. This assembles your answers into the agreement's working language so you can see exactly what you're setting up as you type. The final binding text is issued with your booking confirmation after legal review — you'll e-sign it, receive your copy by email with the secure deposit link, and your room is built from this plan the moment the deposit clears.